Control Your LinkedIn Profile

If you have avoided creating a LinkedIn profile because you are in a practice (prosecutor, judge, advocacy, healthcare, etc.) that requires more personal privacy, or for you are hesitant to use social media, the good news is that with a little know-how you can have a LinkedIn profile for professional development and networking and keep it as open or closed as you want to.  If you already have a LinkedIn profile make sure you know what you are sharing, with whom and that you have some control over the settings with these tips below.

LinkedIn has organized the settings for your account, privacy and communications into a new and easier to use portal. To get there mouse over your avatar (your picture) in the upper right corner of LinkedIn on a browser (or the gear icon in your profile in the mobile app).  Click on “Manage” next to “Privacy and Settings” that appears in the drop down menu.

One thing to keep in mind as you adjust your settings – there are two levels of exposure to your LinkedIn profile – public (anyone can see) and connections (must be connected with you on LinkedIn and logged into their to see).

Public Exposure

Unless restricted, your full LinkedIn profile is available to search engines such as Google and Bing, as well as those searching LinkedIn. You can change what information is available to those who you are not connected with by going into Privacy and Settings – Manage – Privacy – Edit Your Public Profile. On the right hand side you can choose to make your profile visible to no one, or make certain portions visible by toggling the boxes on and off.  To maintain a high level of privacy, but still be found by friends and colleagues, choose “headline” and perhaps “summary” which provides your name, your location (Chicago, Greater Chicago Area) and your industry (law, etc.) and the summary you wrote.

Keep in mind, any time you add new information such as publications and organizations go back and make sure this information is left off your public profile.

Want to see what your profile looks like to the public? In LinkedIn through a browser go to Profile – Edit Profile and in the box with your name and picture click the blue button that says “View Profile As”.  On the resulting page look at the top and toggle to see how your page looks to connections versus the public.

You Looking At Me?

In LinkedIn if you look at another person’s profile they will be alerted and aware that you have done so. If you are researching a judge or juror, looking up opposing counsel or your client you may not want them to know you are looking at their LinkedIn profile. You can choose to look at people’s profiles in “private mode” which will show them that an “anonymous LinkedIn member” viewed their profile. The downside is that by choosing to be anonymous you do not get to see who is looking at your profile. To do this go to your privacy settings and click “Profile Viewing Options” and choose which mode you want to be in. You can toggle this setting on and off as desired.

 

Check Your Connections

LinkedIn is all about connections. You are connected to individual people, companies, organizations, groups, schools and other networks. This is why LinkedIn is such a powerful tool. However, you may not want to share information about who you are connected to, as well a list of other profiles people view when they look at yours.

In your privacy settings scroll to “who can see your connections” and then choose “only you” from the drop down list and no one else will see who you are connected with on LinkedIn.  Scroll a little further to “viewers of this profile also viewed” and toggle the switch to “no” so that people do not see a list of people in your profile.

Also, if you do not want people to send your connection requests just because they have your email or phone number in their contacts scroll down in Privacy to “Data privacy and advertising” and choose “Nobody” in the drop down options for “Suggesting you as a connection based on your email address” and “Suggesting you as a connection based on your phone number”.

TMI (Too Much Information)

You can control how much or how little information you put into your LinkedIn profile, and you can update your profile at any time. However, LinkedIn will share any updates you make with your connections. To be able to update your profile without notifications being sent out go into your settings and under “Privacy” toggle to “no” in “Sharing profile edits”.  Continue to scroll to the Data Privacy and advertising section to toggle off sharing data with third parties.

Finally, if you are newer to LinkedIn or not as active you can turn off “How You Rank”, which compares you to your connections and colleague in terms of profile views.

In Case of Emergency

While you can control the information LinkedIn shares about you and with whom, you still need to apply best security practices.  Use a unique, strong password and change it occasionally (password managers like LastPass and Dashlane make that a lot easier). Also, turn on two factor authentication. You will need to enter your cell phone number and then when you log in you will also need a 6 digit code sent to your cell phone number, in addition to your password, to log in. You can choose to trust certain devices, like your smartphone and laptop, so you don’t have to add the code every time you login. What two factor authentication does is it keeps a third party who may know your email address and guess your password from logging into your account, since they don’t (hopefully) have your phone as well. To turn on two factor authentication go to settings, then to privacy then security and activate two-step verification.

Conclusion

Locking down your LinkedIn profile will help keep your privacy intact. Choose who you connect with carefully, as there is no granular permission for connections and they can see everything that you publish or add to your profile. As long as you know who you are linking with LinkedIn can be a great extension of networking in person, and often now people “meet” in cyberspace before they meet in person. So, tweak those settings and enjoy one of the biggest business communities in the world!

To learn more about LinkedIn you can set up a consultation with the LPMT team, watch a How To… video at www.chicagobar.org/howto or sign up for a hands on class.

This article originally appeared in the October 2016 issue of the CBA Record.

Privacy Controls in Facebook

Do you know who you’re sharing with on Facebook? The audience selector tool is available for you when you post status updates, photos and more. Click the tool and select which audiences you want to share with. By default, Facebook allows you to select making your post entirely public, available to “only friends,” or set to “only me.”

1

You can further customize who you share with by selecting “More Options.” An expanded menu will appear that allows you to select Smart Lists, which are automatically generated based on profile information. I have indicated on Facebook I live in Chicago, IL, so I see “Chicago, Illinois Area” as a Smart List option. When selected, this means my post will only be shared with people who live in Chicagoland.

2

To get even more specific, you can select “Custom,” which will bring up a new, “Custom Privacy” window that allows you to restrict the post from certain people.

3

You can select to share with certain people or lists by name, but you can also restrict who can see the post. Type in the names of the people you do not want to see the post in the “Don’t share with” field and select them from the list. The post will be shared with all of your friends except for whom you named.

Facebook’s audience selector tool remembers whom you shared with the last time you posted something and uses the same audience when you share again until you change it. If you choose a custom setting, such as Friends Except for (insert person here) for a post, your next post will also be set to that custom setting unless you change the audience when you post.

You can change the privacy of your posts retroactively, meaning that after you’ve shared a post, you have the option to change who can see it. If you want to change the audience of a post after you’ve shared it, click the audience selector and select a new audience.

Ensure Extra Security on Your iPhone – Replace Your 4 Digit Pin

For most users of the iPhone, the simple 4-digit pin is sufficient security as it encrypts your device, but it is easily hackable as there are only 10,000 possible combinations. In fact, according to Popular Science, “If you needed any more incentive to beef up your iPhone’s password, here’s one: security researchers at MDSec have tracked down a device called an “IP Box” that can brute force the phone’s 4-digit security code and gain access to its data.” When Apple releases iOS 9 this month, all phones running it will require 6 digits, but even with those extra digits are not strong enough. As an attorney, you need to go beyond basic security to ensure attorney-client privilege. That’s where the complex passcode comes in. Passcodes can feature letters and are unlimited in length. Pick a combination of upper and lower cases, as well as numbers and make sure it’s at least 8 characters in length. You can test the strength of your passcode at https://howsecureismypassword.net/.

To turn off your old pin and set your new passcode, go to Settings on your iPhone, which looks like this gear icon:

settings icon

From that menu, scroll down till you see Touch ID & Passcode:

touch id

From that menu, scroll down till you see Require Passcode, and make sure that is set to “Immediately.” Below that, you will see the switch for Simple Passcode. Toggle it to off. If you have a 4 digit pin set up, you’ll be asked to enter it:

simple passcode off

Type in your new complex passcode, and press next. You’ll be asked to type in your complex passcode one more time:

change passcode screenshot

 

Et Voila! You now have made your iPhone more secure.

 

60 Sites in 60 Minutes (ABA TECHSHOW 2012)

Did you miss ABA TECHSHOW this year? Come to the LPM Committee meeting next Friday (4/13) from 12:15 PM – 1:30 to hear a few attendees favorite tips picked up at the show. Until then…

ABA TECHSHOW 2012 – 60 Sites in 60 Minutes (The whole list)

Again this year, the always exciting 60 Sites in 60 Minutes plenary session concluded ABA TECHSHOW 2012. Presenters Natalie Kelly, Dan Pinnington, Catherine Sanders Reach and TECHSHOW Chair Reid Trautz shared variety of serious and funs sites with the packed room. For those that couldn’t make it, here is a full list of the sites they presented:

Sites to help you do your job

  • ABA Preview of Supreme Court Cases: Everything you want or need to know about what is happening at the Supreme Court, past, present and future. americanbar.org/publications/preview_home.html
  • Fastcase and Mobile Sync: Legal research on your desktop, iPhone or iPad. Bar Association users can use the Mobile Sync feature to keep one research session going across all platforms. www.fastcase.com
  • CellularAbroad is a helpful site to find the best mobile phone and coverage option specific to your phone and carrier when traveling overseas. www.cellularabroad.com
  • Google Scholar adds treatment to citing cases scholar.google.com/
  • Jureeka: Turn legal citations in web pages into hyperlinks that point to online legal source material in Chrome or Firefox jureeka.blogspot.ca
  • TinyEye: Reverse image search: find out source of an image, other uses of it, higher resolution versions, etc. www.tineye.com
  • Google Images lets you search by dragging and dropping an image www.google.com/imghp
  • Meevsu: Have a live confrontation or debate via webcam, with the audience voting for the winner meevsu.com

Helpful information

  • Law Practice Today e-zine archives is full of terrific articles on all aspects of law practice management www.americanbar.org/publications/law_practice_magazine
  • Room77: See what your hotel view is like, before you book the room www.room77.com
  • Priceblink: Find lower prices while you shop and set notifications for desired price points. www.priceblink.com
  • The Holotypic Occlupanid Research Group exists for one purpose. You’ll have to see for yourself because you won’t believe it until you see it. www.horg.com/horg/intro.html
  • PMA Pipe: Keep up with all the law practice management blogs feeds.feedburner.com/PmaPipe
  • MarineTraffic: Watch the movement of ships around the world, tracked by GPS in real time MarineTraffic.com/ais/
  • AllTop: See the top headlines on the most popular news sites and blogs alltop.com
  • The World at 7 Billion: With seven billion people in the world, where do you fit in? Just enter your birthdate and find out! www.bbc.co.uk/news/world-15391515
  • Handsfreeinfo: See what your state’s cell phone and texting laws for drivers prohibit – or are about to prohibit. Handsfreeinfo.com
  • WhoIsTheMostFamous:With just a first name, try to guess the most famous surname. WhoIsTheMostFamous.com
  • Scoopertino is the parody blog of all things Apple (based in Coopertino, CA) that recently claimed Apple would replace the complete iTunes library with songs sung by Siri, starting with Stairway to Heaven! scoopertino.com
  • US Department of State provides important travel information for every country in the world www.state.gov/misc/list/index.htm
  • An American’s Guide to Canada tells you everything you want to know about life in the Great White North, including “Canadianisms” and how to immigrate. AmericansGuide.ca

Technology tools and sites

  • Adobe provides great online tools for collaboration and converting and editing PDF documents acrobat.com
  • Alternativeto: If you’ve decided to replace a software application, this site will recommend alternatives based on user feedback. alternativeto.net
  • FollowUpThen: Schedule followups to emails you don’t need to deal with now, by simply forwarding them to this site. followupthen.com
  • Snipreel: Clip YouTube videos so you can share just the best parts. Snipreel.com
  • GreatApps: Helps you weed through the 1,000s of apps out there by featuring the best 25 at a time. greatapps.com
  • “If This Then That” write “recipes” and tasks to automate actions between “channels” like Facebook, Twitter, Email, Dropbox, Evernote and more ifttt.com
  • Thsrs Find shorter synonyms for longer words ironicsans.com/thsrs/
  • Zamzar is an oldie but a goodie site that coverts computer files you upload into other formats; great for old WordPerfect docs you now need to access via MS Word zamzar.com
  • Down for everyone or just me? Find out if a website is down www.downforeveryoneorjustme.com
  • Ninite: Pick all the popular software you want to install right from one page www.ninite.com
  • FacebookCheating: Read and share stories of cheating that happened via Facebook. Also access spying and therapeutic resources for online activity. facebookcheating.com
  • Factory Reset Wiki: Find factory reset codes and procedures for all kinds of products. Factory-Reset.com
  • Join.me is a free, yet robust screen sharing and conference call system that is extremely easy to set up and/or join. join.me/
  • TextMechanic allows you to manipulate and play with text in all sorts of different ways (for example, pick a random line of text) TextMechanic.com/Random-Line-Picker.html

Social media tools & resources

 

Law practice management

  • HBS Elevator Pitch Builder The good folks at the Harvard Business School have created the on-line pitch builder to help you hone your, well, elevator pitch. Try it! www.alumni.hbs.edu/careers/pitch
  • Thinkstock: A huge supply of the best stock images thinkstock.com
  • 99Designs is a new on-line graphics marketplace to have law firm logos and website graphics designed at extremely low rates, thanks to the winner-take-all nature of the marketplace. 99designs.com

Online privacy and dangers

  • Google Privacy Tools: All the ways Google gives you control over the information you share and store with them: google.com/policies/privacy/tools/
  • ScamTrends: Keep track of all the constant attemps to scam you by email, social media, phone, etc www.scamtrends.com
  • AvoidAClaim This blog about law practice management and claims prevention also features warnings about the latest fraud attempts against lawyers www.avoidaclaim.com
  • FCC Small Biz Cyber Planner: Information on how smaller companies can secure themselves against cyber crime www.fcc.gov/cyberplanner
  • SecretSync is a great way to easily share proprietary, sensitive information using online synchronization utilities getsecretsync.com
  • StartPage: A search engine that doesn’t collect your personal data startpage.com

Non-billable Time

  • MapCrunch lets you randomly teleport anywhere in the world via Google Streetview Mapcrunch.com
  • MyExWife’s Wedding Dress: Family lawyers will especially get a kick out of this site started by a man whose wife purposely left behind her wedding dress when they separated, and what he did with it to get even. myexwifesweddingdress.com
  • VeryFunnyAds: Pretty self explanatory! VeryFunnyAds.com
  • AbsolutelyMadness: collects the funniest pictures on the internet absolutelymadness.tumblr.com/
  • PhotoShop Disasters: A collection of the worst examples of bad Photoshop efforts PSDisasters.com
  • Monk-e-Mail: In just a few minutes you can customize an animated message complete with your own voice to send a birthday greeting or other fun greeting. Hosted by CareerBuilder.com of all things, but why not? www.careerbuilder.com/monk-e-mail/default.aspx
  • PoopSenders For friend or foe, res ipsa loquitor. www.poopsenders.com
  • Craftastrophe:A collection of the tackiest examples of homemade crafts Craftastrophe.net
  • WhySiriWhy? Amusing Siri quotes and awkward voice-text failures whysiriwhy.com
  • AwkwardWorkplacePhotos.com. Go. Laugh. Get back to work! workplacephotos.com
  • Devolve Me: Upload a photo of yourself (or someone else) and devolve it to see what you would look like 1.8 million years ago.www.open.ac.uk/darwin/devolve-me.php
  • MultiPlayerPiano: Play the piano online with whoever else is on the site at the same time multiplayerpiano.com

If you liked these sites, you can see the sites that were featured in previous ABA TECSHOW 60 Sites in 60 Minutes presentations as well as the ABA TECSHOW 60 Sites in 60 Minutes Hall of Fame

Privacy Please!

Dilbert on Security and Usability

Dilbert on Security and Usability

See my recent post to the SLAW.ca blog “Privacy Please!“:

This post  is already dated. Why? Because privacy – or the lack thereof – is daily news. Facebook just announced their privacy policy would be called a “data use policy”. Before that it was Google’s announcement that they would be combining all the data collected by their individual web properties (YouTube, Gmail, Blogger, Google, etc.) about you into one single place, covered by one single “privacy” policy. Security has always been in opposition with ease of use. The conflict between wanting the convenience and interaction of the free web and trading privacy for the privilege is difficult to resolve.