Where to Find Free-to-Use Images on the Web — FOR FREE!

Images can be a powerful tool in your online marketing, but how do you get them? You can take your own of course, but the web has a few resources on where you can find images that are not only have free licenses for commercial use, but are also completely free as well.

First up is www.morguefile.com. Named after an old newspaper-industry term for where they store print templates, Morguefile is a great resource for finding free images. Search Morguefile’s image database by typing in the keyword (for this example we will use “Traffic Light”).

Morgue FIle

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All of the images that appear will be free in terms of cost, but also in terms of license. You can even modify them and use them for commercial purposes.

Though the search feature is not a good as MorgueFile’s, www.unsplash.com is filled with beautiful, high resolution images. Explore Unsplash’s database either through search or by browsing their collections.

unsplash

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Like MorgueFile, it’s free in every sense.

The New York Public Library has released a treasure trove of free-to-use images. It features prints, photographs, maps, manuscripts, and even streaming video. This year, NYPL enhanced access to all public domain items in the Digital Collection. Visit http://publicdomain.nypl.org/ to search.

NYPL

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Restrictions and Permissions Settings for Editing a Microsoft Word Document

Do you need to share a word processing document with someone but want to limit what text the recipient can edit? For instance, would you like to create a pre-approved contract that allows some clauses to be editable? Or do you have standard internal documents that you would like to make available to everyone but limit editing of certain portions? Did you know that, unlike PDF creation tools that only allow a user to apply copy, print and edit restrictions to the whole document, Microsoft Word gives the document creator a number of granular editing restrictions?  Just go to the Review tab and click on “Restrict Editing”  in the “Protect” group.

Restrict Editing toolbar

To apply editing restrictions in Microsoft Word 2010 or 2013 open the “Review” tab and click on “Restrict Editing” in the “Protect” group. This will open a new pane with two restriction options. If your firm makes extensive use of Styles and templates the first option “Formatting restrictions” may be of interest because you can keep others from changing formatted Styles, which includes auto-numbering, table of authorities and citations.

Exceptions to Read Only

The other restriction option is “Editing restrictions”. Check the box and then choose from the drop down menu to limit use of the document to track changes, add comments, or fill in form fields (see how to turn a MS Word document into a fillable form in our How To… Automate Functions in Word 2013 video). The last option in the drop down menu is “No changes (read only)”.

If you select to restrict a document to “Comments” “Filling in Forms” or “No changes (Read only)” another option appears, which is to allow exceptions to the editing restrictions. Simply select text in the document that you will allow users to have full editing rights to.  Click “Everyone” allow people to edit the selected sections.

Finally, click “Yes, Start Enforcing Protection”.  You will be prompted to create a password and confirm it. If you skip this step anyone who has access the document can stop enforcement of protections.

highlight editable regions

After you start enforcement anyone who opens the document (including you until you enter the password and stop enforcing protection) will be restricted to commenting, filling in forms, or merely viewing the document EXCEPT the portions that they have full edit rights to, which are highlighted for them.

Now that you know you can do this, I bet you can find some reasons to put it into action!

Privacy Controls in Facebook

Do you know who you’re sharing with on Facebook? The audience selector tool is available for you when you post status updates, photos and more. Click the tool and select which audiences you want to share with. By default, Facebook allows you to select making your post entirely public, available to “only friends,” or set to “only me.”

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You can further customize who you share with by selecting “More Options.” An expanded menu will appear that allows you to select Smart Lists, which are automatically generated based on profile information. I have indicated on Facebook I live in Chicago, IL, so I see “Chicago, Illinois Area” as a Smart List option. When selected, this means my post will only be shared with people who live in Chicagoland.

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To get even more specific, you can select “Custom,” which will bring up a new, “Custom Privacy” window that allows you to restrict the post from certain people.

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You can select to share with certain people or lists by name, but you can also restrict who can see the post. Type in the names of the people you do not want to see the post in the “Don’t share with” field and select them from the list. The post will be shared with all of your friends except for whom you named.

Facebook’s audience selector tool remembers whom you shared with the last time you posted something and uses the same audience when you share again until you change it. If you choose a custom setting, such as Friends Except for (insert person here) for a post, your next post will also be set to that custom setting unless you change the audience when you post.

You can change the privacy of your posts retroactively, meaning that after you’ve shared a post, you have the option to change who can see it. If you want to change the audience of a post after you’ve shared it, click the audience selector and select a new audience.

Legal Tech #TBT – Special Prince Edition courtesy of Jim Calloway

Prince’s passing has all of us sad, but Director of Management Assistance Program at Oklahoma Bar Association and Legal Services Consultant, Jim Calloway is making us nostalgic with his post, Legal Technology Like It’s 1999. It’s a fond look back at all the law office technology from the year Prince paid tribute to. The more things change, the more things stay the same. Checkout his post here: http://www.lawpracticetipsblog.com/2016/04/legal-technology-like-its-1999.html

Manage Your Excel Spreadsheet with a Table

If you’re working with a list of data, you can turn it into a Table.  Excel gives you some features that make manipulating this data much easier. Your column headings will always be visible, and your rows are now formatted with alternating, colored ledger lines (like a checkbook register), which makes your data easier to see. Each column now has the AutoFilter dropdown menu. You can use AutoFilter to filter or sort columns of your data. It will sort everything all together at once, so you don’t run into the common problem where you sort one column, and then everything is no longer corresponding to the cells around it.

 

To convert your data into a Table, select your data. On the Home tab, under the Styles group, select “Format as Table” and choose the table formatting that looks best to you.

 

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Now that you’ve converted your list into a Table, you’ll see that the Ribbon has now given you a new tab called Table Tools Design. You can check “Total Row” in the Table Styles Options group. When checked, a row will appear at the bottom of your data that calculates different totals you can toggle for sum, average, and count.

To take advantage of the AutoFilter feature, scroll up to the top with the column labels. Click the dropdown arrow of the column you want to sort. In my this case, I will sort the Date Opened column.

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As you can see in the dropdown menu, I can sort Oldest to Newest or the opposite, but what’s cool is that I can quickly check and uncheck the months. If I only want to see what happened in November, I just uncheck October and December and now my table is only showing November.

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If I want to see October and December data again, I just go back to the dropdown menu and recheck the boxes. Nothing’s been lost!

 

You can go back to a regular Excel range by clicking “Convert to Range” in the Tools group of the Design Table Tools ribbon.

 

For my example, I am using a spreadsheet of 140 pro bono clients that are in nine clinics. You can get a copy of this spread sheet to fiddle around with yourself here: https://excelesquire.wordpress.com/2015/07/19/analyze-matter-data-with-pivot-tables/

Reverse Image Search with Google

Did you know you can search a picture? If you ever wanted to find out information about an image, you can use Google’s “Reverse image search.” Google can then find related images and tell you what websites are hosting them. Images of a place can lead you to a more specific location. If your image contains people, it may pull up their social media profiles to tell you more about who they are.

 

There are two easy ways to search your image. If it’s a file on your computer, you can upload it to Google. Go to images.google.com and click the camera icon in the search box. Click “Upload and image” and then “Choose file.” Select the file from your computer.

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If it is on the web, you can right click and search for it if you are using Google’s browser, Chrome. Right click on any image you see on a website, click “Search Google for this image” and a new tab will bring up your search results.

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Expand Your Practice with Client Centric Strategies

Preserving the old ways from being abused.
Protecting the new ways, for me and for you.
What more can we do?
- The Kinks, Village Green Preservation Society

Lawyers in Chicago can look forward to Spring for change and renewal – and the Client Centric Strategies conference on 4/15 at the Chicago Bar Association! The headlines in the legal news consistently speak of the changing legal marketplace, whether meeting the needs of the modest means client or learning to solve problems for clients with the help of automation, artificial intelligence, and expert systems. Have you heard about the need for change, but haven’t done it yet because you are waiting for guidance, help, or to see who goes first? Well, there are lawyers who have taken the opportunities to expand their client base and embrace change by leveraging alternative fees, proactive legal services, unconventional law firm business entities, document automation and more to provide quality services and help close the justice gap. On April 15 at the Chicago Bar Association we have invited some of these lawyers – from Chicago and beyond – to talk about what they have done and what they have learned. Then we will invite you to discuss ideas and concerns to help move the conversation from thought to finish, focusing on building resources and tool kits to provide lawyers the guidance they need to move forward. You will leave with practical and ready to use resources to help you get out in front of the changes happening around the profession in a way that is good for both you and your clients.

Sessions will have breakout discussions and include:

  • Lessons from the Client Perspective: Transforming the Delivery of Legal Services
  • Redefining the Role of the Lawyer through Preventive Lawyering, Legal Health Checks and Group/Prepaid Legal Plans
  • Compensation Models
  • Emerging Delivery Models
  • and more!

SPEAKERS:
Trevor Clarke, The Chicago Bar Foundation
Margaret Duval, Domestic Violence Legal Clinic
Eleanor “Nora” Endzel, Endzel Law, LLC
Bob Glaves, The Chicago Bar Foundation
Karin Galldin, Canadian Bar Association
Will Hornsby, American Bar Association
Fred Headon, Canadian Bar Association; Air Canada
Conor Malloy, SMNP Law, LLP
Catherine Sanders Reach, The Chicago Bar Association
Nicolle L. Schippers, ARAG North America, Inc.
Sara Smith, American Bar Association
Bert “Tiger” Whitehead, Access Legal Care, PLLC

Learn more and register now at the Chicago Bar Association website

Looking for some immediate guidance?  See the Chicago Bar Foundation’s Pricing Toolkit:

And some food for thought:

Let’s go beyond the discussion and move to action, learning from leaders who have started forging the path to change.

 

Google Drive Collaboration Cheat Sheet

Even if you have been using Google Drive for multi-user collaboration since the day it came out, there is always more to learn. Below are a few tips and tricks I learned while researching the topic for a complete (but quick) guide to Google Drive Collaboration for Attorney at Work:

Using an Existing File to Share

If you upload a Microsoft Office document to Google Drive it automatically converts to a Google document,  sheet or slides (unless you are using the Office Editing for Docs, Sheets & Slides Chrome extension), but it can be downloaded to a .docx format when you are finished editing (go to the File menu and select “Download as” to see all of the options).  If you have a Microsoft Office document that is heavily styled or formatted, though, you will likely lose some or all of the formatting.

Turn on Sharing: The Invitations

If the invitee does not have a Google account she will be invited to create one. One wrinkle: If the invitee does have a Google account, but you used a different email address when inviting her to collaborate, she will need to request access to the document from the email associated with her Google account.

You might not want everyone to have editing rights. You can choose to give invitees edit capability, comment-only, or view-only rights. No matter what level of editing rights they have, they must log in to access the documents. If you click on the (tiny) “Advanced” link in the sharing dialog box you will see more options, such as “Prevent editors from changing access and adding new people” and “Disable options to download, print, and copy for commenters and viewers.” Toggle these on and click “Save changes” to further refine user rights.

Multi-User Editing

Once you have established permissions and invited collaborators, invitees can open the document and begin typing. If several people are in the document at the same time you will notice that their identities will appear at the top of the document as avatars. You can have real-time chat by clicking on the speech bubble icon next to their avatars. You can follow changes made by other users in real time, too, because each user is associated with a color. You can see a colored cursor with their name hovering over it, as their edits appear. If you want to see the last place another user edited, just click on their avatar and to jump to their last edit.

Comments and Suggestions

Like MS Word, comments are preserved with the document. Clicking on a comment in the comment pane will take you to the place in the document the comment references. Users in the document can respond to comments by clicking on the comment box and typing in the “reply.” Once a comment has been responded to and users want to dismiss the comment, simply mouse over the comment box and click the “Resolve” button that appears there to remove the comment thread and archive it. Resolved too soon? Click on “Comments” at the top of the screen, scroll to the closed thread and click to “re-open”.

Much like the Review features in Microsoft Word, Google has “Suggesting” (equivalent to Word’s Track Changes feature).  In the upper right, in the same toolbar as the editing features (like bold, italics, etc.) click on the arrow next to the pen icon and choose “suggestions”. Now, changes will show inline on the document, color coded to the user and also appear in the Comments pane on the right side of the document. There is no accept all/reject all workflow, instead users must accept or reject each change. Users with Comment-only permissions can make suggested changes to the document as well, though only users with edit rights can accept changes.

If you upload a Word document that already has tracked changes, those tracked changes will be converted to suggestions in the Google document. Likewise, suggestions in a Google Doc saved back to .docx and opened in Word will appear as tracked changes.

Version History

One last useful feature to mention in Google docs collaboration is the Revision history. Go to File – See revision history to open a panel that shows all edits and revisions to the document and who made them. You can click on the timestamp in the right panel to see previous version of the file and revert (restore) to previous versions. Restoring to a previous version doesn’t eliminate any versions, but merely moves it to the top of your revision history.

If you want to just see new changes since you last opened a document click on “See new changes” from the File menu. Like versions, added text is highlighted, and deleted text has a strikethrough. This feature is only available for docs.

Conclusion

Google Drive for collaboration with multiple people is as simple or as sophisticated as you need it to be. It reduces reliance on email, addresses version control and is a great way to get a project started.

Where to Find Free-to-Use Images on the Web — FOR FREE!

Images can be a powerful tool in your online marketing, but how do you get them? You can take your own of course, but the web has a few resources on where you can find images that are not only have free licenses for commercial use, but are also … [Read more]

Restrictions and Permissions Settings for Editing a Microsoft Word Document

Do you need to share a word processing document with someone but want to limit what text the recipient can edit? For instance, would you like to create a pre-approved contract that allows some clauses to be editable? Or do you have standard internal … [Read more]

Privacy Controls in Facebook

Do you know who you’re sharing with on Facebook? The audience selector tool is available for you when you post status updates, photos and more. Click the tool and select which audiences you want to share with. By default, Facebook allows you to … [Read more]

Legal Tech #TBT – Special Prince Edition courtesy of Jim Calloway

Prince's passing has all of us sad, but Director of Management Assistance Program at Oklahoma Bar Association and Legal Services Consultant, Jim Calloway is making us nostalgic with his post, Legal Technology Like It's 1999. It's a fond look back … [Read more]

Manage Your Excel Spreadsheet with a Table

If you’re working with a list of data, you can turn it into a Table.  Excel gives you some features that make manipulating this data much easier. Your column headings will always be visible, and your rows are now formatted with alternating, colored … [Read more]

Reverse Image Search with Google

Did you know you can search a picture? If you ever wanted to find out information about an image, you can use Google’s “Reverse image search.” Google can then find related images and tell you what websites are hosting them. Images of a place can lead … [Read more]

Expand Your Practice with Client Centric Strategies

Preserving the old ways from being abused. Protecting the new ways, for me and for you. What more can we do? - The Kinks, Village Green Preservation Society Lawyers in Chicago can look forward to Spring for change and renewal - and the Client … [Read more]

Google Drive Collaboration Cheat Sheet

Even if you have been using Google Drive for multi-user collaboration since the day it came out, there is always more to learn. Below are a few tips and tricks I learned while researching the topic for a complete (but quick) guide to Google Drive … [Read more]

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