What to do if you forgot to save your work and the Recovery menu doesn’t appear

Oh no! Did you forget to save that Word 2013 document or Excel 2013 spreadsheet? It may not be lost if you know where to look, and the process is very similar for both programs. The first step is to restart the program. This should prompt the Document Recovery menu to appear.

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From the Document recovery menu, you can open, save, or delete the files. If the document recovery pane does not appear, there’s still one thing left to try.  Under the “File” tab, click “Open” and then click “Recent Documents.” Scroll to the bottom of all of your recent documents, and you will see a button that says “Recover Unsaved Documents” (in Excel, it will say “Recover Unsaved Workbooks”).

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A menu will pop up with all your unsaved files.

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Find the document you are looking for, open it, and then save it right away. If you can’t find the document there, but haven’t given up hope, there are more methods to try on this support page: https://support.microsoft.com/en-us/kb/316951 The article also provides steps for locating missing files in older versions of Word.

Where to Find Free-to-Use Images on the Web — FOR FREE!

Images can be a powerful tool in your online marketing, but how do you get them? You can take your own of course, but the web has a few resources on where you can find images that are not only have free licenses for commercial use, but are also completely free as well.

First up is www.morguefile.com. Named after an old newspaper-industry term for where they store print templates, Morguefile is a great resource for finding free images. Search Morguefile’s image database by typing in the keyword (for this example we will use “Traffic Light”).

Morgue FIle

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All of the images that appear will be free in terms of cost, but also in terms of license. You can even modify them and use them for commercial purposes.

Though the search feature is not a good as MorgueFile’s, www.unsplash.com is filled with beautiful, high resolution images. Explore Unsplash’s database either through search or by browsing their collections.

unsplash

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Like MorgueFile, it’s free in every sense.

The New York Public Library has released a treasure trove of free-to-use images. It features prints, photographs, maps, manuscripts, and even streaming video. This year, NYPL enhanced access to all public domain items in the Digital Collection. Visit http://publicdomain.nypl.org/ to search.

NYPL

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Restrictions and Permissions Settings for Editing a Microsoft Word Document

Do you need to share a word processing document with someone but want to limit what text the recipient can edit? For instance, would you like to create a pre-approved contract that allows some clauses to be editable? Or do you have standard internal documents that you would like to make available to everyone but limit editing of certain portions? Did you know that, unlike PDF creation tools that only allow a user to apply copy, print and edit restrictions to the whole document, Microsoft Word gives the document creator a number of granular editing restrictions?  Just go to the Review tab and click on “Restrict Editing”  in the “Protect” group.

Restrict Editing toolbar

To apply editing restrictions in Microsoft Word 2010 or 2013 open the “Review” tab and click on “Restrict Editing” in the “Protect” group. This will open a new pane with two restriction options. If your firm makes extensive use of Styles and templates the first option “Formatting restrictions” may be of interest because you can keep others from changing formatted Styles, which includes auto-numbering, table of authorities and citations.

Exceptions to Read Only

The other restriction option is “Editing restrictions”. Check the box and then choose from the drop down menu to limit use of the document to track changes, add comments, or fill in form fields (see how to turn a MS Word document into a fillable form in our How To… Automate Functions in Word 2013 video). The last option in the drop down menu is “No changes (read only)”.

If you select to restrict a document to “Comments” “Filling in Forms” or “No changes (Read only)” another option appears, which is to allow exceptions to the editing restrictions. Simply select text in the document that you will allow users to have full editing rights to.  Click “Everyone” allow people to edit the selected sections.

Finally, click “Yes, Start Enforcing Protection”.  You will be prompted to create a password and confirm it. If you skip this step anyone who has access the document can stop enforcement of protections.

highlight editable regions

After you start enforcement anyone who opens the document (including you until you enter the password and stop enforcing protection) will be restricted to commenting, filling in forms, or merely viewing the document EXCEPT the portions that they have full edit rights to, which are highlighted for them.

Now that you know you can do this, I bet you can find some reasons to put it into action!

Privacy Controls in Facebook

Do you know who you’re sharing with on Facebook? The audience selector tool is available for you when you post status updates, photos and more. Click the tool and select which audiences you want to share with. By default, Facebook allows you to select making your post entirely public, available to “only friends,” or set to “only me.”

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You can further customize who you share with by selecting “More Options.” An expanded menu will appear that allows you to select Smart Lists, which are automatically generated based on profile information. I have indicated on Facebook I live in Chicago, IL, so I see “Chicago, Illinois Area” as a Smart List option. When selected, this means my post will only be shared with people who live in Chicagoland.

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To get even more specific, you can select “Custom,” which will bring up a new, “Custom Privacy” window that allows you to restrict the post from certain people.

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You can select to share with certain people or lists by name, but you can also restrict who can see the post. Type in the names of the people you do not want to see the post in the “Don’t share with” field and select them from the list. The post will be shared with all of your friends except for whom you named.

Facebook’s audience selector tool remembers whom you shared with the last time you posted something and uses the same audience when you share again until you change it. If you choose a custom setting, such as Friends Except for (insert person here) for a post, your next post will also be set to that custom setting unless you change the audience when you post.

You can change the privacy of your posts retroactively, meaning that after you’ve shared a post, you have the option to change who can see it. If you want to change the audience of a post after you’ve shared it, click the audience selector and select a new audience.

Legal Tech #TBT – Special Prince Edition courtesy of Jim Calloway

Prince’s passing has all of us sad, but Director of Management Assistance Program at Oklahoma Bar Association and Legal Services Consultant, Jim Calloway is making us nostalgic with his post, Legal Technology Like It’s 1999. It’s a fond look back at all the law office technology from the year Prince paid tribute to. The more things change, the more things stay the same. Checkout his post here: http://www.lawpracticetipsblog.com/2016/04/legal-technology-like-its-1999.html

Manage Your Excel Spreadsheet with a Table

If you’re working with a list of data, you can turn it into a Table.  Excel gives you some features that make manipulating this data much easier. Your column headings will always be visible, and your rows are now formatted with alternating, colored ledger lines (like a checkbook register), which makes your data easier to see. Each column now has the AutoFilter dropdown menu. You can use AutoFilter to filter or sort columns of your data. It will sort everything all together at once, so you don’t run into the common problem where you sort one column, and then everything is no longer corresponding to the cells around it.

 

To convert your data into a Table, select your data. On the Home tab, under the Styles group, select “Format as Table” and choose the table formatting that looks best to you.

 

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Now that you’ve converted your list into a Table, you’ll see that the Ribbon has now given you a new tab called Table Tools Design. You can check “Total Row” in the Table Styles Options group. When checked, a row will appear at the bottom of your data that calculates different totals you can toggle for sum, average, and count.

To take advantage of the AutoFilter feature, scroll up to the top with the column labels. Click the dropdown arrow of the column you want to sort. In my this case, I will sort the Date Opened column.

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As you can see in the dropdown menu, I can sort Oldest to Newest or the opposite, but what’s cool is that I can quickly check and uncheck the months. If I only want to see what happened in November, I just uncheck October and December and now my table is only showing November.

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If I want to see October and December data again, I just go back to the dropdown menu and recheck the boxes. Nothing’s been lost!

 

You can go back to a regular Excel range by clicking “Convert to Range” in the Tools group of the Design Table Tools ribbon.

 

For my example, I am using a spreadsheet of 140 pro bono clients that are in nine clinics. You can get a copy of this spread sheet to fiddle around with yourself here: https://excelesquire.wordpress.com/2015/07/19/analyze-matter-data-with-pivot-tables/

Reverse Image Search with Google

Did you know you can search a picture? If you ever wanted to find out information about an image, you can use Google’s “Reverse image search.” Google can then find related images and tell you what websites are hosting them. Images of a place can lead you to a more specific location. If your image contains people, it may pull up their social media profiles to tell you more about who they are.

 

There are two easy ways to search your image. If it’s a file on your computer, you can upload it to Google. Go to images.google.com and click the camera icon in the search box. Click “Upload and image” and then “Choose file.” Select the file from your computer.

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If it is on the web, you can right click and search for it if you are using Google’s browser, Chrome. Right click on any image you see on a website, click “Search Google for this image” and a new tab will bring up your search results.

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Expand Your Practice with Client Centric Strategies

Preserving the old ways from being abused.
Protecting the new ways, for me and for you.
What more can we do?
- The Kinks, Village Green Preservation Society

Lawyers in Chicago can look forward to Spring for change and renewal – and the Client Centric Strategies conference on 4/15 at the Chicago Bar Association! The headlines in the legal news consistently speak of the changing legal marketplace, whether meeting the needs of the modest means client or learning to solve problems for clients with the help of automation, artificial intelligence, and expert systems. Have you heard about the need for change, but haven’t done it yet because you are waiting for guidance, help, or to see who goes first? Well, there are lawyers who have taken the opportunities to expand their client base and embrace change by leveraging alternative fees, proactive legal services, unconventional law firm business entities, document automation and more to provide quality services and help close the justice gap. On April 15 at the Chicago Bar Association we have invited some of these lawyers – from Chicago and beyond – to talk about what they have done and what they have learned. Then we will invite you to discuss ideas and concerns to help move the conversation from thought to finish, focusing on building resources and tool kits to provide lawyers the guidance they need to move forward. You will leave with practical and ready to use resources to help you get out in front of the changes happening around the profession in a way that is good for both you and your clients.

Sessions will have breakout discussions and include:

  • Lessons from the Client Perspective: Transforming the Delivery of Legal Services
  • Redefining the Role of the Lawyer through Preventive Lawyering, Legal Health Checks and Group/Prepaid Legal Plans
  • Compensation Models
  • Emerging Delivery Models
  • and more!

SPEAKERS:
Trevor Clarke, The Chicago Bar Foundation
Margaret Duval, Domestic Violence Legal Clinic
Eleanor “Nora” Endzel, Endzel Law, LLC
Bob Glaves, The Chicago Bar Foundation
Karin Galldin, Canadian Bar Association
Will Hornsby, American Bar Association
Fred Headon, Canadian Bar Association; Air Canada
Conor Malloy, SMNP Law, LLP
Catherine Sanders Reach, The Chicago Bar Association
Nicolle L. Schippers, ARAG North America, Inc.
Sara Smith, American Bar Association
Bert “Tiger” Whitehead, Access Legal Care, PLLC

Learn more and register now at the Chicago Bar Association website

Looking for some immediate guidance?  See the Chicago Bar Foundation’s Pricing Toolkit:

And some food for thought:

Let’s go beyond the discussion and move to action, learning from leaders who have started forging the path to change.

 

What to do if you forgot to save your work and the Recovery menu doesn’t appear

Oh no! Did you forget to save that Word 2013 document or Excel 2013 spreadsheet? It may not be lost if you know where to look, and the process is very similar for both programs. The first step is to restart the program. This should prompt the … [Read more]

Where to Find Free-to-Use Images on the Web — FOR FREE!

Images can be a powerful tool in your online marketing, but how do you get them? You can take your own of course, but the web has a few resources on where you can find images that are not only have free licenses for commercial use, but are also … [Read more]

Restrictions and Permissions Settings for Editing a Microsoft Word Document

Do you need to share a word processing document with someone but want to limit what text the recipient can edit? For instance, would you like to create a pre-approved contract that allows some clauses to be editable? Or do you have standard internal … [Read more]

Privacy Controls in Facebook

Do you know who you’re sharing with on Facebook? The audience selector tool is available for you when you post status updates, photos and more. Click the tool and select which audiences you want to share with. By default, Facebook allows you to … [Read more]

Legal Tech #TBT – Special Prince Edition courtesy of Jim Calloway

Prince's passing has all of us sad, but Director of Management Assistance Program at Oklahoma Bar Association and Legal Services Consultant, Jim Calloway is making us nostalgic with his post, Legal Technology Like It's 1999. It's a fond look back … [Read more]

Manage Your Excel Spreadsheet with a Table

If you’re working with a list of data, you can turn it into a Table.  Excel gives you some features that make manipulating this data much easier. Your column headings will always be visible, and your rows are now formatted with alternating, colored … [Read more]

Reverse Image Search with Google

Did you know you can search a picture? If you ever wanted to find out information about an image, you can use Google’s “Reverse image search.” Google can then find related images and tell you what websites are hosting them. Images of a place can lead … [Read more]

Expand Your Practice with Client Centric Strategies

Preserving the old ways from being abused. Protecting the new ways, for me and for you. What more can we do? - The Kinks, Village Green Preservation Society Lawyers in Chicago can look forward to Spring for change and renewal - and the Client … [Read more]

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